Outlook 2003
For Exchange Server
2003 and Outlook 2003: As stated
above, with these products you need not
do anything. The folder is already
visible in the Address Book lists:
Other versions of
Outlook
For
Outlook 2000 users:
-
Select
the Services command from Outlook’s
Tools menu.
-
Check
to be sure that the Outlook Address
Book is included among the list of
installed services.
-
If the
Outlook Address Book isn’t present,
then click the Add button to open
the Add Service To Profile dialog
box. Select Outlook Address Book
from the list of available
components and click OK.
If the
Outlook Address Book isn’t listed as a
choice, then check out knowledgebase
article
173072.
The final
phase of the configuration procedure
must be performed for each user:
-
Select
the Services command from Outlook’s
Tools menu.
-
Select
the Addressing tab.
The
Addressing tab allows you to
configure which address list you
want the user to see by default. The
default choice is the global address
list, but you can specify your
public folder instead if you like.
-
You
must now add the public folder to
the list of address lists by using
the Add button. After adding the
public folder to the list, you can
use the up and down arrow icons to
arrange the order of the list. By
doing so, you can control the the
order that Outlook checks address
lists in when sending out mail.
For
Outlook XP users:
-
Select
Tools > e-mail Accounts.
-
Select
View or Change Exiting Directories
or Address Books.
-
Check
to be sure that the Outlook Address
Book is included among the list of
installed services.
Once
you’ve confirmed the existence of the
Outlook Address Book, you’ll have to set
the public folder up for use with
outlook. This portion of the procedure
only needs to be performed once, rather
than being performed for each user.
-
Right
click on the Contacts folder that
you created earlier and select the
Properties command from the
resulting context menu.
-
Select
the properties sheet’s Outlook
Address Book tab. Verify that the
Show This Folder As An E-Mail
Address Book check box is selected.
You
might also enter a more descriptive
name for the address book into the
space provided. For example, you
might use something like Public
Folder Contact List. Click OK to
apply the settings.
-
You
can now open your Address Book and
the "Show Names from the" box select
the PF Contacts folder.
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